Facility Services Coordinator, National Gypsum Company

September 7, 2021

The Facility Services Coordinator (FSC) is part of the Facility Management Services team. The FSC is expected to deal courteously, responsibly, and competently with internal and external clients in a demanding corporate environment. Regular attendance, initiative, enthusiasm and a positive attitude are essential.

The FSC must be self-motivated and able to successfully perform tasks independently with minimum supervision.  The FSC must possess excellent communication skills and be able to perform required tasks successfully and in a timely manner.  He or she must be flexible in approach to work and have an ability to carry out, where necessary, other tasks essential to the smooth running of the corporate office.  Operational hours for this position are Monday through Friday, 6:30 a.m. 3:15 p.m.

Not all responsibilities below will be appropriate to the individual's everyday functions.

MAJOR JOB RESPONSIBILITIES (not all inclusive):

  • Security control access / manage access logs and badges for employees, contractors, and visitors / monitor security cameras
  • Greet & direct visitors in a professional manner
  • Route and assist external and internal phone calls as appropriate
  • Handle requests from facility associates, e.g. maintenance issues, occasional transportation requests
  • Liaison with break room services provider and facility team
  • Check emails on a regular basis and handle package arrivals as needed
  • Responsible for ensuring front desk, lobby and waiting area are neat and presentable
  • Manage conference center and related equipment and supplies, assist with setups as needed
  • Oversee 1st aid training scheduling program for Rexford and Carnegie facility associates
  • Attend and participate in all team and departmental meetings
  • Familiar with property safety and security awareness as it relates to the front desk (i.e. facility evacuation, medical emergency)
  • Work with guard service on training, scheduling and emergency response as it relates to this position
  • Backup role for the Office Services Coordinator with general mailroom operations and equipment maintenance (faxes, copier, UPS and FedEx and postage machines)
  • Provide back up to all aspects of Facility Services, including light maintenance work, office/cubicle changes, moving furniture, and cleaning work areas at both Rexford and TIC locations, as necessary
  • Respond (physically if appropriate) to after-hours emergency calls and work weekends as necessary

QUALIFICATIONS:

  •   A minimum 2-3 years' experience in facility management, reception, and property security, preferred
  •   High school diploma, required
  • Attention to detail with good communication and interpretation skills
  • Customer focused, able to meet deadlines and maintain confidentiality
  • Ability to sit at a desk or computer station for up to 7.75 hours per work shift.
  • Ability and dexterity to carry and climb ladders of various types and sizes, ability to lift 50lbs up to 100 lbs. using hand trucks, dollies and other similar mechanical material handling aids
  • Assist with conference room setups (movable walls and conference room furniture moves)
  • Ability to work with and respond to facility alarms at Rexford and TIC locations (fire, halon, water, oxygen, HVAC, access controls for facility evacuations, medical emergencies, unwanted intruder)
  • Intermediate computer skills (MS Outlook, MS Word and MS Excel)
  • Ability to learn certain applications in Concur, ReadSoft, Keyscan VII, Agiloft, SRM, EMaint, HVAC, UPS and FedEx
  • Bilingual (Spanish/English) preferred but, not required

BENEFITS INCLUDE:

  • Competitive salary;
  • Comprehensive benefits to include:
  • Medical
  • Dental
  • Vision
  • 401(k) with employer match
  • Retirement Account
  • Paid Vacation
  • Paid Holidays
  • Tuition Reimbursement
  • Life Insurance
  • Short-Term and Long-Term Disability
  • Flexible spending accounts
  • Wellness Program with medical premium incentives

-Interested / Qualified candidates, please apply online

-No phone calls or third-party recruiters, please

-Employment ready applicants only

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